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Steel Manager III Adds Electronic Data Interchange (EDI)

Electronic Data Interchange (EDI) 

Electronic Data Interchange (EDI) is the electronic interchange of business information using a standardized format; a process which allows one company to send information to another  company electronically rather than with paper.  

Transactions like Purchase Orders, P.O. Acknowledgements, Advanced Shipment Notifications  and Material Test Reports (MTRs aka Certifications) often involve a series of steps to process  with human intervention. This takes a lot of time and makes them prone to mistakes and  human errors but with the use of EDI, paper documents and data entry are eliminated, and  human intervention is minimized.  

Steel Manager III EDI Integration  

Transmission of EDI files is very secure and can either be done through a VAN (Value Added  Network) or direct (JSON) Web Services integration. Although we may need to cater for your  suppliers specific format the following transactions are EDI ready within Steel Manager III  (SM3). Please keep in mind that if you are doing business with a customer or supplier that is  currently running SM3 they may already be EDI enabled!  

Purchase Order Transfer – Once a Purchase Order is processed in Steel Manager III the  P.O. information is transferred to the supplier electronically (by calling the Supplier’s  specific Web Service).  

Purchase Order Acknowledgement – When the Supplier receives the Steel Manager III  Purchase Order electronically, the Supplier’s software calls our Steel Manager III Hosted  Web Service to acknowledge the purchase order.  

Advance Shipment Notification – When the Supplier creates the shipment, the  Supplier’s software calls our Steel Manager III Hosted Web Service to transfer that  information electronically to SM3.  

AP Goods Receipts – Once Invoices are paid, a Payment Voucher is created in SM3.  

Test Certificate Transmission – When the supplier uploads the MTR document to the  Steel Manager III Server (via FTP or Shared Drive), a call is made to the SM3 Hosted Web 

4GL Solutions, 37 Sandiford Dr., Unit 202, Stouffville, ON L4A 7X5 (905)640-6727 Page 1 

Service to Store that Test Certificate Information in SM3 and automatically attach to  Receipts based on Case/Heat number. 

Steel Manager III EDI Process Flow Diagram  

The following schematic shows the process flow of EDI documents to and from the suppliers.  

Industry Standards  

We are also in the process of creating an industry-standard ANSI ASC X12 formatted EDI  documents for the following; 

▪ EDI850 – Purchase Order EDI855 – Purchase Order Acknowledge  

▪ EDI856 – Advance Shipment Notification 

Custom Programming 

There could be a requirement for 4GL Solutions to create some custom programming to  accommodate the EDI format that your suppliers may be using. If that is the case, we will  estimate the number of hours that will be required to create the interface to your vendor, and  our current hourly programming rate will apply.

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